OASIS Web FAQ

What are the pre-requisites to use Procurement in OASIS Web? 

Your district needs to already have Requisition Routing implemented. Additionally, in order to use OASIS Web in Production, your CBO or Director of Fiscal Services needs to submit a ticket asking for it to be turned on.

Will I have a chance to test OASIS Web before going live in production? 

Yes, there is an OASIS Web sandbox environment available. See below for links to access OASIS Web.

What Roles can access OASIS Web?

Requisition Creators, Requisition Approvers and Purchasing department have access to OASIS Web. 

Is the full PO/Requisitions module available in OASIS Web? 

Yes, the full PO/requisitions module is available in OASIS Web.  Additionally, users can print POs using the File Manager module in OASIS Web.

How are Purchase Orders created in OASIS? 

Similar to QCC, a purchase order in OASIS is created as soon as the corresponding requisition is approved by all required approvers in its req routing chain.

How do I do a PO Change Order in OASIS Web?

PO Change Orders is not currently available in OASIS. You will have to use QCC for that.

Will the information I update in OASIS Web be available in QCC? 

Yes, OASIS Web is just another way to view the same data that is shown in QCC.  Changes in OASIS are reflected in QCC, and vice versa.

Why can't I view attachments in Oasis Web?

In the Sand Box attachments aren't actually loaded in order to save disk space. In production, QCC has a different way of formatting attachments than Oasis Web.  An attachment uploaded through QCC will take upwards of five minutes to finally finish loading when previewing via the web.  On the other hand, attachments loaded from the web are fast to load in both Oasis Web and QCC Desktop. Our suggestion - use QCC if you need to view an attachment.

Can the commodity code list be sorted?

We have put this request into Harris, but in the meantime, simply type a portion of the commodity code you're looking for (ex: "CUS" for custodial), and the list will filter to anything with those letters in the commodity code.

Where is the Look-up function in OASIS Web?

In lieu of a ‘Look-Up’ function when filling out forms, OASIS retains a list of most recently used selections.  In addition, it allows you to type any portion of an account string (or vendor, or commodity code, etc..) and will provide a list of top 10 matches.

Why should we use OASIS Web with all these issues?

For the purposes of researching requisitions, or approving/denying requisitions, the speed of the web based system provides far greater efficiency than QCC does. OASIS Web may or may not be right for your role, choose between QCC and OASIS Web based on your needs.

 Current limitations in OASIS Web for features
commonly used in QCC 

1. QCC has a different way of formatting attachments than Oasis Web.  An attachment uploaded through QCC will take upwards of five minutes to finally finish loading when previewing via the web.  On the other hand, attachments loaded from the web are fast to load in both Oasis Web and QCC. Our suggestion - use QCC if you need to view an attachment.

2. Default values when filling out forms may be different from QCC for the same field in OASIS. 

3. Textual references to Requisitions are sometimes listed as "Purchase Order" in OASIS Web.